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EVENTS AT CEPIC

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FAQ

When and where will the CEPIC Congress 2020 take place?

The CEPIC Congress is the largest networking hub for agencies worldwide and will take place in Mallorca from 30 September to 2 October 2020. The Welcome Reception will take place on 29 September.

Venue: Gran Meliá Victoria
AddressAvenida Joan Miró, 21
                Palma de Mallorca, Mallorca, Spain

The CEPIC Annual General Meeting (AGM) will take place on Tuesday, 29 September. Venue to be announced.
If you are a CEPIC member and wish to attend the AGM, please contact us.

How many people attend the CEPIC Congress?
Between 450 to 500 visitors, from 280 agencies and 35 countries, with approx. 60% coming from Europe, 30% from North America and 10% from Asia and South America. 

Who is the main audience of the CEPIC Congress and what kind of companies attend? 
Owners/ Managers/ CEOs/ Senior Directors of companies involved in the following businesses:

Picture Libraries, Press Picture Agencies, Museum and Heritage Collections, Archival Imagery, Visual Technology Providers, Rights Managed, Royalty Free, Editorial Imagery, Microstock, Footage and Commercial Video Production

Representatives of the major National Associations that make up the formal membership of CEPIC:

AEAPAF (Spain) www.aeapaf.org
BLF (Sweden, Denmark & Finland) www.blf.se
BVPA (Germany) www.bvpa.org
BAPLA (UK) www.bapla.org.uk
SAB (Switzerland) www-sab-photo.ch
SNAPIG (France) www.snapig.com

Representatives of all North American Trade Associations: ASMP, ASPP, PACA, PLUS, The Copyright Alliance, The Copyright Registry

Representatives of National Photographers Associations from European countries

Other Photography and Trade Bodies representing Photographers and Copyright Owners

Service Suppliers including IT & Technology Companies (e.g. Keywording and Metadata Companies, Image Recognition companies, Anti-Piracy and Image Use Online Tracking agencies)

 EXHIBITION & NETWORKING SPACE

How can I exhibit at the CEPIC Congress 2020?
You can exhibit by renting an Exhibitior’s Table in the Table Area.

What is the Table Area?
The Table Area is the exhibitors’ area of the CEPIC Congress with 60 tables. 

Do I have to rent an Exhibitor’s Table at CEPIC Congress?
Renting an Exhibitor’s Table is optional but we recommend it to organize your meetings. To the Table Area.

PANELIST

We always look at the list of participants to select panelist for our conferences.

We are also open for propositions. Programme is work in progress. For state of progress, click here.

 REGISTRATION 

Registration started on 20 January 2020.

How can I register for CEPIC?
The Fees & Registration section will be available in January. Here you will find instructions on how to register.

Is the CEPIC registration fee per person or per company?
The registration fee is per person. 

What is included in the CEPIC registration fee? 
Full access to all congress areas for the entire duration of the congress (Wednesday to Friday).

Access to social events: Welcome Reception on 29 September and the CEPIC Evening on 1 October at the Gran Meliá Victoria.
Lunch buffet on Wednesday, Thursday and Friday
Coffee breaks and ongoing drinking stations 
One wifi connection per delegate

Can I have a one-day pass?
Since CEPIC must cover the costs of the congress for 3 days (room rental, catering, staff, internet, etc), one-day passes are not available.

I have registered but can’t no longer attend. What can I do?
You can either give your registration to someone else at no cost by sending us an email, or cancel your attendance. Please see our cancellation policy.

VAT REGULATION

I have a VAT number, why am I being charged VAT?
Following EU tax law CEPIC as an Event Organiser must charge VAT on all congress invoices even when an agency provides a VAT number during registration. Here is the article of the EU Directive:

Article 53

The place of supply of services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission, supplied to a taxable person, shall be the place where those events actually take place.

However, VAT can be refunded with your VAT number.

The CEPIC Congress is an event, CEPIC – European tax law –  can’t excempt any company from VAT (value added tax). 

“B2B services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment and similar events will be taxed at the place where those events actually take place [Article 53 of the VAT Directive]

This directive is taken from the Taxation and Customs Union of the European Commission.

CEPIC must charge Spanish VAT of 21% on all Congress invoices. 

However, businesses are entitled to refund of the VAT under certain conditions. Please contact your local tax authorities for more information.

CANCELLATION POLICY

Should you wish to cancel your registration, tables / exhibition stands, business rooms and/or any other optional activity or services purchased, the following cancellation policy applies:
Before 15 February 2020, the total amount minus 50 Euros (administrative expenses) for each cancelled registration will be refunded.
from 16 February to 29 February 2020, 75% of the total amount will be refunded
from 01 to 31 March 2020, 50% will be refunded
from 01 to 30 April 2020, 25% will be refunded
from 01 May 2020 onwards no refund is possible 

If CEPIC is obliged to cancel the Event due to Force Majeure, no refund will be given.

CANCELLATION POLICY UPDATE

Considering that the CEPIC Congress which was expected to be held from May 27 to 29, 2020 has been cancelled due to force majeure, no refund will be given to any delegate registered for the Congress in May who decides not to attend the Congress in September. 

Existing registrations and booked tables will be transferred from May to September without charge.

The cancellation policy for the CEPIC Congress to be held from 29 September to 02 October in Palma de Mallorca is valid as of 19 March 2020

If you register after 18 March 2020 and wish to cancel your registration, tables / exhibition stands, business rooms and/or any other optional activity or services purchased, the following cancellation policy will then apply:

Before 12 June 2020, the total amount minus 50 Euros (administrative expenses) for each cancelled registration will be refunded.
from 13 June to 5 July 2020, 75% of the total amount will be refunded
from 6 July to 31 July 2020, 50% will be refunded
from 1 August to 31 August 2020, 25% will be refunded
from 1 September 2020 onwards no refund is possible 

If CEPIC is obliged to cancel the Congress due to force majeure, no refund will be given.

If we didn’t answer all your questions, please contact us.