FAQ 2024
When and where will the CEPIC Congress 2024 take place?
The CEPIC Congress is the largest networking hub for agencies worldwide and will take place in Antibes from 15 to 17 May 2024 (Welcome Reception on 14th May).
Venue: ANTIPOLIS – Palais des Congrès d’Antibes
Address: 60 Chem. des Sables, 06160 Antibes, France
BOOKING/ CONGRESS REGISTRATION
How many people will be booking the Congress?
Up to 400 visitors, from 200 agencies and 35 countries, with approx. 60% coming from Europe, 30% from North America, and 10% from Asia and South America.
Who is the main audience of the CEPIC Congress and what kind of companies attend?
Owners/ Managers/ CEOs/ Senior Directors of companies involved in the following businesses:
Picture Libraries, Press Picture Agencies, Museum, and Heritage Collections, Archival Imagery, Visual Technology Providers, Rights Managed, Royalty Free, Editorial Imagery, Microstock, Footage, and Commercial Video Production
Representatives of the major National Associations that make up the formal membership of CEPIC (see bwlow)
Direct Associates Member Agencies of CEPIC (here)
Representatives of all North American Trade Associations: ASMP, ASPP, DMLA
Representatives of National Photographers Associations from European countries
Other Photography and Trade Bodies representing Photographers and Copyright Owners
Service Suppliers including IT & Technology Companies (e.g. Keywording and Metadata Companies, Image Recognition companies, Anti-Piracy and Image Use Online Tracking agencies)
How can I register for CEPIC?
You may register here: Fees & Registration
Is the CEPIC registration fee per person or per company?
The registration fee is per person.
We offer group deals.
What is included in the CEPIC registration fee?
- Full access to all congress areas for the entire duration of the congress (Wednesday 15 May to Friday 17 May)
- Access to Participants List
- Welcome Reception on Tuesday 14 May
- Lunch buffet on Wednesday, Thursday, and Friday
- Coffee breaks and ongoing drinking stations
- Wifi connection per delegate
Can I have a one-day pass?
One Day Passes are only available on a negotiaion basis or/and in exceptionnal circumstance.
You can either give your registration to someone else at no cost by sending us an email (here) or cancel your attendance. Please see our cancellation policy.
How can my company benefit from the discounted Fee?
Your company benefits of the CEPIC discounted fee if an individual Associate of CEPIC or a member of one of the following National Association:
AEAPAF (Spain) www.aeapaf.org
BLF (Sweden, Denmark & Finland) www.blf.se
BAPLA (UK) www.bapla.org.uk
FNAPPI (France) www.fnappi.com
SAB (Switzerland) www-sab-photo.ch
SAPHIR (France) www.ffap.fr/syndicats/saphir/presentation
SNAPIG (France) www.snapig.com
UPP (Union des Photographes Professionnels)
HOTEL ROOMS
How to book a hotel room in Juan les Pins
As it is the first week of the Cannes Film Festival, book your hotel as early as possible!
We have a CEPIC delegates dedicated website:
CEPIC 2024 (agoraevent.fr)
EXHIBITION & NETWORKING SPACE
What is the Table Area?
The Table Area is the exhibitors’ area of the CEPIC Congress.
Do I have to rent an Exhibitor’s Table at CEPIC Congress?
Renting an Exhibitor’s Table is optional but we recommend it to organize your meetings.
How can I exhibit at the CEPIC Congress 2023?
You can exhibit by renting an Exhibitor’s Table in the Table Area
How, when and where do I ship my parcels to the CEPIC Congress?
Parcels for CEPIC tables and Delegates bags can only be shipped on or after 5th May.
Please find all the information on shipping by clicking here.
Set up of tables is on Wednesday 15th May from 9 AM.
BE A PANELIST
We always look at the list of participants to select panelists for our conferences.
We are also open to propositions. Programme is a work in progress.
Please write to CEPIC2024@cepic.org
VAT REGULATION
I have a VAT number, why am I being charged VAT?
Following EU tax law CEPIC as an Event Organiser must charge VAT on all congress invoices even when an agency provides a VAT number during registration.
CEPIC must charge French VAT of 20% on all Congress invoices, except if your business address is in France.
Businesses are entitled to a refund the VAT under certain conditions. Please contact your local tax authorities for more information.
CANCELLATION POLICY
Should you wish to cancel your registration, tables/exhibition stands, business rooms, and/or any other optional activity or services purchased, the following cancellation policy applies:
Before 15 February 2024, the total amount minus 50 Euros (administrative expenses) for each canceled registration will be refunded.
from 16 February to 28 February 2024, 75% of the total amount will be refunded
from 01 to 31 March 2024, 50% will be refunded
from 01 to 30 April 2024, 25% will be refunded
from 01 May 2023 onwards no refund is possible
If CEPIC is obliged to cancel the Congress due to force majeure, no refund will be given.
USER AGREEMENT
You may find our Terms & Conditions here.
