cepic-congress-logo

FAQ

When and where will the CEPIC Congress 2023 take place?

The CEPIC Congress is the largest networking hub for agencies worldwide and will take place in Antibes from 10 to 12 May 2023 (Welcome Reception on 09 May).

Venue: ANTIPOLIS – Palais des Congrès d’Antibes
Address: 60 Chem. des Sables, 06160 Antibes, France

To book a room in Juan Les Pins through CEPIC,  click here

How many people attend the CEPIC Congress?
Up to 400 visitors, from 200 agencies and 35 countries, with approx. 60% coming from Europe, 30% from North America, and 10% from Asia and South America. 

Who is the main audience of the CEPIC Congress and what kind of companies attend? 
Owners/ Managers/ CEOs/ Senior Directors of companies involved in the following businesses:

Picture Libraries, Press Picture Agencies, Museum, and Heritage Collections, Archival Imagery, Visual Technology Providers, Rights Managed, Royalty Free, Editorial Imagery, Microstock, Footage, and Commercial Video Production

Representatives of the major National Associations that make up the formal membership of CEPIC (see bwlow)

Direct Associates Member Agencies of CEPIC (here)

Representatives of all North American Trade Associations: ASMP, ASPP, PACA, PLUS, The Copyright Alliance, The Copyright Registry

Representatives of National Photographers Associations from European countries

Other Photography and Trade Bodies representing Photographers and Copyright Owners

Service Suppliers including IT & Technology Companies (e.g. Keywording and Metadata Companies, Image Recognition companies, Anti-Piracy and Image Use Online Tracking agencies)

Is my company a member of CEPIC?

Your company benefits of the CEPIC discounted fee if an affiliate of CEPIC or a member of one of the following National Association:
AEAPAF (Spain) www.aeapaf.org
BLF (Sweden, Denmark & Finland) www.blf.se
BAPLA (UK) www.bapla.org.uk
FNAPPI (France) www.fnappi.com
SAB (Switzerland) www-sab-photo.ch
SAPHIR (France) www.ffap.fr/syndicats/saphir/presentation
SNAPIG (France) www.snapig.com

 EXHIBITION & NETWORKING SPACE

How can I exhibit at the CEPIC Congress 2023?
You can exhibit by renting an Exhibitor’s Table in the Table Area (Table Area | CEPIC)

What is the Table Area?
The Table Area is the exhibitors’ area of the CEPIC Congress with 50 tables. 

Do I have to rent an Exhibitor’s Table at CEPIC Congress?
Renting an Exhibitor’s Table is optional but we recommend it to organize your meetings.(Table Area | CEPIC)

 PANELIST

We always look at the list of participants to select panelists for our conferences.

We are also open to propositions. Programme is a work in progress. 

How can I register for CEPIC?
The Fees & Registration section will be available in December 2022. Here you will find instructions on how to register.

Is the CEPIC registration fee per person or per company?
The registration fee is per person. 

What is included in the CEPIC registration fee? 

Full access to all congress areas for the entire duration of the congress (Wednesday 10 May to Friday 12 May)

 Welcome Reception on Tuesday 9 May

Lunch buffet on Wednesday, Thursday, and Friday
Coffee breaks and ongoing drinking stations 
Onewifi connection per delegate

Can I have a one-day pass?
Since CEPIC must cover the costs of the congress for 3 days (room rental, catering, staff, internet, etc), one-day passes are not available.

I have registered but can no longer attend. What can I do?
You can either give your registration to someone else at no cost by sending us an email (here) or cancel your attendance. Please see our cancellation policy.

 VAT REGULATION

I have a VAT number, why am I being charged VAT?
Following EU tax law CEPIC as an Event Organiser must charge VAT on all congress invoices even when an agency provides a VAT number during registration. Here is the article of the EU Directive:

CEPIC must charge French VAT of 20% on all Congress invoices. 

Businesses are entitled to a refund the VAT under certain conditions. Please contact your local tax authorities for more information.

CANCELLATION POLICY

Should you wish to cancel your registration, tables/exhibition stands, business rooms, and/or any other optional activity or services purchased, the following cancellation policy applies:
Before 15 February 2023, the total amount minus 50 Euros (administrative expenses) for each canceled registration will be refunded.
from 16 February to 28 February 2023, 75% of the total amount will be refunded
from 01 to 31 March 2023, 50% will be refunded
from 01 to 30 April 2023, 25% will be refunded
from 01 May 2023 onwards no refund is possible 
If CEPIC is obliged to cancel the Congress due to force majeure, no refund will be given.

If we didn’t answer all your questions, please contact us.