User Agreement


The registration fees for the CEPIC Congress 2018 in Berlin do not include VAT (19%).

Complying with EU tax regulation, CEPIC must charge VAT on all its congress invoices

In case you have a VAT number, please provide it during the online registration. This is mandatory for VAT recovery within Europe.

In order to apply for a VAT refund, please follow the instructions of the German Central Tax Office:


VAT refunds for businesses from EU member states > click here.

EU countries > click here.


CEPIC Members are either Affiliates of CEPIC (single agency and/or company) or members of the following National Associations: AEAPAF, BAPLA, BLF, BVPA, SAB, SNAPIG.
In order to benefit from the discounted fee for CEPIC Members, the Membership fee for 2018 must be fully paid. If the membership fee has not been paid by 30 April 2018, CEPIC reserves the right to charge the difference of fee on a separate invoice issued manually. The membership category Friends of CEPIC are not entitled to receive a discounted fee.


We apply a decreasing fee structure per delegate, based on the number of delegates sent by one company in one country registered at the same time – or before the discount deadline. If a company decides, at a later date, to register more delegates, then the discounted rate will apply only to those registering at a later point. The discount will NOT apply retroactively to those delegates already registered.
If the wrong fee has been applied, CEPIC reserves the right to charge the difference of fee on a separate invoice issued manually.


Should you wish to cancel your registration, tables / exhibition stands, business rooms and/or any other optional activity or services purchased, the following cancellation policy applies:
Before 31 January 2018, the total amount minus 50 Euros (administrative expenses) for each cancelled registration will be refunded.
from 01 to 28 February 2018, 75% of the total amount will be refunded
from 01 to 31 March 2018, 50% will be refunded
from 01 to 30 April 2018, 25% will be refunded
from 01 May 2018 onwards no refund is possible

If delegates need to cancel their attendance due to medical reasons and a full refund is no longer possible, the registration can be cancelled for 2018 and used for the CEPIC Congress 2018. In such exceptional cases, delegates must send CEPIC a doctor certificate and pay a 100 EUR administrative fee (per person).   

If CEPIC is obliged to cancel the Event due to Force Majeure, no refund will be given.


Payment is possible either by Credit Card (VISA or MasterCard) at the end of your online registration or within two weeks upon receipt of the invoice.
Cheques are not accepted and will be returned.
Payments will not be regarded as paid until CEPIC’s bank have cleared bank order. All Client’s bank charges are payable by the Client and CEPIC must receive the exact same amount as per invoice.


All Congress invoices must be paid before Congress in order to provide access to the venue. Payment is possible on-site with credit card (VISA or MASTERCARD).


Kurfürstendamm 237, 10719 Berlin, Germany
IBAN: DE59 1008 0000 0418 1475 00


A processing fee of € 4 will be added for every overdue notice sent.


The present agreement as well as any dispute arising from the participation of the event and payment liabilities are governed by the law of the Federal Republic of Germany.