User Agreement

 REGISTRATION AND VAT

The registration fees for the CEPIC Congress 2020 in Palma de Mallorca do not include Spanish VAT (21%).
Complying with EU tax regulation, CEPIC must charge VAT on all its congress invoices. For more information on why CEPIC must charge VAT regardless of whether an agency provides a VAT number and how to recover VAT please click here.

In case you have a VAT number, please provide it during the online registration. This is mandatory for VAT recovery within Europe.

 DISCOUNTED REGISTRATION FEES FOR CEPIC MEMBERS

CEPIC Members are either Affiliates of CEPIC (single agency and/or company) or members of the following National Associations: AEAPAF, BAPLA, BLF, BVPA, SAB, SNAPIG.
In order to benefit from the discounted fee for CEPIC Members, the Membership fee for 2020 must be fully paid. If the membership fee has not been paid by 30 April 2020, CEPIC reserves the right to charge the difference of fee on a separate invoice issued manually. The membership category Friends of CEPIC are not entitled to receive a discounted fee.

 DISCOUNTS FOR MORE THAN THREE DELEGATES FROM THE SAME COMPANY

We apply a decreasing fee structure per delegate, based on the number of delegates sent by one company in one country registered at the same time – or before the discount deadline. If a company decides, at a later date, to register more delegates, then the discounted rate will apply only to those registering at a later point. The discount will NOT apply retroactively to those delegates already registered.
If the wrong fee has been applied, CEPIC reserves the right to charge the difference of fee on a separate invoice issued manually.

 CANCELLATION POLICY

Should you wish to cancel your CEPIC registration, tables / exhibition stands, business rooms and/or any other optional activity or services purchased, the following cancellation policy applies:
Before 15 February 2020, the total amount minus 50 Euros (administrative expenses) for each cancelled registration will be refunded.
from 16 to 29 February 2020, 75% of the total amount will be refunded
from 01 to 31 March 2020, 50% will be refunded
from 01 to 30 April 2020, 25% will be refunded
from 01 May 2020 onwards no refund is possible

If CEPIC is obliged to cancel the Event due to Force Majeure, no refund will be given.

CANCELLATION POLICY UPDATE

Considering that the CEPIC Congress which was expected to be held from May 27 to 29, 2020 has been cancelled due to force majeure, no refund will be given to any delegate registered for the Congress in May who decides not to attend the Congress in September. 

Existing registrations and booked tables will be transferred from May to September without charge.

The cancellation policy for the CEPIC Congress to be held from 29 September to 02 October in Palma de Mallorca is valid as of 19 March 2020

If you register after 18 March 2020 and wish to cancel your registration, tables / exhibition stands, business rooms and/or any other optional activity or services purchased, the following cancellation policy will then apply:

Before 12 June 2020, the total amount minus 50 Euros (administrative expenses) for each cancelled registration will be refunded.
from 13 June to 5 July 2020, 75% of the total amount will be refunded
from 6 July to 31 July 2020, 50% will be refunded
from 1 August to 31 August 2020, 25% will be refunded
from 1 September 2020 onwards no refund is possible 

If CEPIC is obliged to cancel the Congress due to force majeure, no refund will be given.

 PAYMENT

Payment is possible either by Credit Card (VISA or MasterCard) at the end of your online registration or within two weeks upon receipt of the invoice.
Cheques are not accepted and will be returned.
Payments will not be regarded as paid until CEPIC’s bank have cleared bank order. All Client’s bank charges are payable by the Client and CEPIC must receive the exact same amount as per invoice.

 ON-SITE PAYMENT

All Congress invoices must be paid before Congress in order to provide access to the venue. Payment is possible on-site with credit card (VISA or MASTERCARD).

 PAYMENTS TO CEPIC

COMMERZBANK BANK AG,
Kurfürstendamm 237, 10719 Berlin, Germany
IBAN: DE59 1008 0000 0418 1475 00
SWIFT/BIC: DRESDEFF100

From Germany (only until 01.2014):
BLZ: 100 800 00
Account number: 04 181 475 00

 OVERDUE NOTICE

A processing fee of € 4 will be added for every overdue notice sent.

 LAW AND JURISDICTION

The present agreement as well as any dispute arising from the participation of the event and payment liabilities are governed by the law of the Federal Republic of Germany.