Archive
FAQ
When and where will the CEPIC Congress 2022 take place?
The CEPIC Congress is the largest networking hub for agencies worldwide and will take place in Mallorca from 25 to 27 May 2022 (Welcome Reception on 24 May).
Venue: Gran Meliá Victoria
Address: Avenida Joan Miró, 21
Palma de Mallorca, Mallorca, Spain
How do I book a room near to the Congress Center?
Venue: Gran Meliá Victoria Hotel (Convention Center)
Address: Avenida Joan Miró, 21, Palma de Mallorca, Mallorca, Spain
To book a room at the Gran Melià Victoria through CEPIC, this is here!
How many people attend the CEPIC Congress?
Up to visitors, from 280 agencies and 35 countries, with approx. 60% coming from Europe, 30% from North America and 10% from Asia and South America.
Who is the main audience of the CEPIC Congress and what kind of companies attend?
Owners/ Managers/ CEOs/ Senior Directors of companies involved in the following businesses:
Picture Libraries, Press Picture Agencies, Museum and Heritage Collections, Archival Imagery, Visual Technology Providers, Rights Managed, Royalty Free, Editorial Imagery, Microstock, Footage and Commercial Video Production
Representatives of the major National Associations that make up the formal membership of CEPIC:
AEAPAF (Spain) www.aeapaf.org
BLF (Sweden, Denmark & Finland) www.blf.se
BAPLA (UK) www.bapla.org.uk
FNAPPI (France) www.fnappi.com
SAB (Switzerland) www-sab-photo.ch
SAPHIR (France) www.ffap.fr/syndicats/saphir/presentation
SNAPIG (France) www.snapig.com
UPP (France) www.upp-photographie.fr
Representatives of all North American Trade Associations: ASMP, ASPP, PACA, PLUS, The Copyright Alliance, The Copyright Registry
Representatives of National Photographers Associations from European countries
Other Photography and Trade Bodies representing Photographers and Copyright Owners
Service Suppliers including IT & Technology Companies (e.g. Keywording and Metadata Companies, Image Recognition companies, Anti-Piracy and Image Use Online Tracking agencies)
Is my company a member of CEPIC?
Your company benefits of the CEPIC discounted fee if an affiliate of CEPIC or member of one of the following National Association:
AEAPAF (Spain) www.aeapaf.org
BLF (Sweden, Denmark & Finland) www.blf.se
BAPLA (UK) www.bapla.org.uk
FNAPPI (France) www.fnappi.com
SAB (Switzerland) www-sab-photo.ch
SNAPIG (France) www.snapig.com
EXHIBITION & NETWORKING SPACE
How can I exhibit at the CEPIC Congress 2022?
You can exhibit by renting an Exhibitior’s Table in the Table Area.
What is the Table Area?
The Table Area is the exhibitors’ area of the CEPIC Congress with 50 tables.
Do I have to rent an Exhibitor’s Table at CEPIC Congress?
Renting an Exhibitor’s Table is optional but we recommend it to organize your meetings. To the Table Area.
PANELIST
We always look at the list of participants to select panelist for our conferences.
We are also open for propositions. Programme is work in progress. For state of progress, click here.
REGISTRATION
Registration started on 20 January 2020 and ended in March 2020 due to the Covid pandemic. Registration will resume on 17 January 2022.
How can I register for CEPIC?
The Fees & Registration section will be available in January. Here you will find instructions on how to register.
Is the CEPIC registration fee per person or per company?
The registration fee is per person.
What is included in the CEPIC registration fee?
Full access to all congress areas for the entire duration of the congress (Wednesday to Friday).
Lunch buffet on Wednesday, Thursday and Friday
Coffee breaks and ongoing drinking stations
One wifi connection per delegate
Can I have a one-day pass?
Since CEPIC must cover the costs of the congress for 3 days (room rental, catering, staff, internet, etc), one-day passes are not available.
I have registered but can’t no longer attend. What can I do?
You can either give your registration to someone else at no cost by sending us an email, or cancel your attendance. Please see our cancellation policy.
VAT REGULATION
I have a VAT number, why am I being charged VAT?
Following EU tax law CEPIC as an Event Organiser must charge VAT on all congress invoices even when an agency provides a VAT number during registration. Here is the article of the EU Directive:
Article 53
The place of supply of services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, such as fairs and exhibitions, and of ancillary services related to the admission, supplied to a taxable person, shall be the place where those events actually take place.
However, VAT can be refunded with your VAT number.
The CEPIC Congress is an event, CEPIC – European tax law – can’t excempt any company from VAT (value added tax).
“B2B services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment and similar events will be taxed at the place where those events actually take place [Article 53 of the VAT Directive]
- Example 34: When an Irish company for business purposes pays for the entry to an opera in Verona, the ticket will contain Italian VAT. That applies whether the ticket is bought on-line or at the ticket booth.
- Example 35: For a conference organised in Stockholm for participants paying a fee to attend, Swedish VAT is charged.
- Example 36: The work of drawing up a scientific report by the University of Cologne for a pharmaceutical company in Denmark will be subject to Danish VAT and accounted for by the Danish company (because it is not a service in relation to the admission to an event). This service will instead be taxed under the general rule of Article 44.”
This directive is taken from the Taxation and Customs Union of the European Commission.
CEPIC must charge Spanish VAT of 21% on all Congress invoices.
However, businesses are entitled to refund of the VAT under certain conditions. Please contact your local tax authorities for more information.
CANCELLATION POLICY
Considering that the CEPIC Congress which was expected to be held from May 27 to 29, 2020 was cancelled due to force majeure, no refund will be given to any delegate registered for the Congress in May who decides not to attend the Congress in May 2022.
Existing registrations and booked tables will be transferred to the Congress dates in 2022 without charge.
The cancellation policy for the CEPIC Congress to be held from 25 to 27 May 2022 in Palma de Mallorca is valid as of 1 October 2021 for new registrations.
Should you wish to cancel your registration, tables / exhibition stands, business rooms and/or any other optional activity or services purchased, the following cancellation policy applies:
Before 15 February 2022, the total amount minus 50 Euros (administrative expenses) for each cancelled registration will be refunded.
from 16 February to 28 February 2022, 75% of the total amount will be refunded
from 01 to 31 March 2022, 50% will be refunded
from 01 to 30 April 2022, 25% will be refunded
from 01 May 2022 onwards no refund is possible
If CEPIC is obliged to cancel the Congress due to force majeure, no refund will be given.
If we didn’t answer all your questions, please contact us.
