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User Agreement

 REGISTRATION AND VAT

The registration fees for the CEPIC Congress 2023 in Juan Les Pins do not include French VAT (20%).
Complying with EU tax regulations, CEPIC must charge VAT on all its congress invoices. For more information on why CEPIC must charge VAT regardless of whether an agency provides a VAT number and how to recover VAT please click here.

In case you have a VAT number, please provide it during the online registration. This is mandatory for VAT recovery within Europe.

 DISCOUNTED REGISTRATION FEES FOR CEPIC MEMBERS

CEPIC Members are either Associate of CEPIC (single agency and/or company) or members of the following National Associations: AEAPAF, BAPLA, BLF, SAB, SNAPIG, FNAPPI, SAPHIR

In order to benefit from the discounted fee for CEPIC Members, the Membership fee for 2023 must be fully paid, as well as any outstanding invoices. If the membership fee has not been paid by 15 April 2023, CEPIC reserves the right to charge the difference of fee on a separate invoice issued manually. The membership category Friends of CEPIC are not entitled to receive a discounted fee.

 DISCOUNTS FOR MORE THAN THREE DELEGATES FROM THE SAME COMPANY

We apply a decreasing fee structure per delegate, based on the number of delegates sent by one company in one country registered at the same time – or before the discount deadline. If a company decides, at a later date, to register more delegates, then the discounted rate will apply only to those registering at a later point. The discount will NOT apply retroactively to those delegates already registered.

If the wrong fee has been applied, CEPIC reserves the right to charge the difference of fee on a separate invoice issued manually.

 CANCELLATION POLICY

Considering that the CEPIC Congress which was expected to be held from May 27 to 29, 2020 was cancelled due to force majeure, no refund will be given to any delegate registered for the Congress in May who decided not to attend the Congress in May 2022.

We apply a decreasing fee structure per delegate, based on the number of delegates sent by one company in one country registered at the same time – or before the discount deadline. If a company decides, at a later date, to register more delegates, then the discounted rate will apply only to those registering at a later point. The discount will NOT apply retroactively to those delegates already registered.

The cancellation policy for the CEPIC Congress to be held from 10 to 12 May 2023 in Juan Les Pins is valid as of 15th January 2023.

Should you wish to cancel your registration, tables/exhibition stands, business rooms, and/or any other optional activity or services purchased, we will consider your date of registration. In 2023 the following cancellation policy applies:

Before 15 February 2023, the total amount minus 50 Euros (administrative expenses) for each canceled registration will be refunded.
from 16 February to 28 February 2023, 75% of the total amount will be refunded
from 01 to 31 March 2023, 50% will be refunded
from 01 to 30 April 2023, 25% will be refunded
from 01 May 2023 onwards no refund is possible

If CEPIC is obliged to cancel the Congress due to force majeure, no refund will be given.

 PAYMENT

Payment is possible either by Credit Card (VISA or MasterCard) at the end of your online registration or within two weeks upon receipt of the invoice.

Cheques are not accepted and will be returned.

Payments will not be regarded as paid until CEPIC’s bank has cleared the bank order. All Client’s bank charges are payable by the Client and CEPIC must receive the exact same amount as per invoice.

 ON-SITE PAYMENT

All Congress invoices must be paid before Congress in order to provide access to the venue. Payment is possible on-site with credit card (VISA or MASTERCARD).

 PAYMENTS TO CEPIC

Bank name: KBC Brussels
CEPIC A.I.S.B.L
KBC BRUSSELS, Havenlaan 2, 1080 Brussels
IBAN BE60 73406570 4270
BIC: KREDBEBB

OVERDUE NOTICE

A processing fee of € 4 will be added for every overdue notice sent.

 LAW AND JURISDICTION

The present agreement as well as any dispute arising from the participation of the event and payment liabilities are governed by the law of Belgium.